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BOD Only (password required)

Meeting of Nov 2012

1. Region News
2. Memorial Wall Report: From Derrill: I have been pushing Richard (NCC) on the name correction issue. Poly Cor (the original granite firm) has given a cost that is simply unacceptable. I believe they just don’t want to do it and have purposely priced themselves out. I have asked Richard to get other suppliers from their “Approved” list, and I am attempting to get others. Once NCC can get the people that worked on our project together, we will meet and start pushing for a resolution.
3. Approval of payment for outstanding translation expenses carried.
4. Review of our Policies and Procedures is ongoing. Changes expected to be approved at our next online meeting in Jan 2013

Meeting of Oct 2012

1. Region News
2. Education Report: Report on the Translation of The Teachers’ Zone (available on request)

3. New Business

Document review: All documents that form the foundation of how we operate need to be reviewed periodically for currency and accuracy. Tasking for this must be assigned and all BOD members will need to assist.

Request for creation of a National Education Fund - ongoing

Meeting of Sept 2012

1. Region News

2. Web Report:

   Teachers' Zone Bilingual Site

   As I said in my web report submitted at our June meeting, I had to give up my day-to-day responsibilities for the new TZ bilingual site. Gail Angel has been working to find someone at IBM to take over, but as yet no one has been named. In the meantime, the current TZ site continues to operate and I'm keeping it up to date.

   Other News

   Our other sites have enjoyed 100% uptime during the past quarter. They do need updating in the areas of page presentation and information structure, and I have this on my "do" list.

   My pet project right now is the publishing of the online 'C' Force database as I outlined in my March Web Report. It has been slow going with a steep learning curve. I hope to have something to demonstrate later this year.

   Domain Registration Update

   We have switched Domain Registrars as the old one (Internic) wanted about $50 per year. The new one (Netfirms) is charging us about $60 for five years.

   Jim Trick
   Web Admin

3. New Business

Motion from Mike Babin: Be it resolved, that BOD support the French translation of four of the Hong Kong Veterans' stories for the 2012/2013 HKVCA Cross Canada Writing Contest and the Teachers’ Zone in the amount of approximately $4,000. This motion was carried using Skype.

Meeting of June 2012

1. Region News
2. Membership Report
3. Formation of Prairie Region - Motion: Given that Ab/Sask Region has been without an Executive for some time and could not form an executive from their membership, and given that MB region has agreed that the current Ab/Sask region should join MB region as of 1 Sept 2012 to form Prairie Region, it is moved that this change be approved by the BOD. Motion carried.
4. Moved by Emmie Flanagan, seconded by Jim Trick that the HKVCA will enter into a partnership with the Village of Belledune, NB to construct a memorial commemorating the Battle of Hong Kong. The terms of the partnership will be documented in a memo of understanding between Belledune and the President of the HKVCA. The Atlantic Region of the HKVCA will be responsible for the fundraising program required to build the memorial, and the fundraising will be carried out in conjunction with the Village of Belledune. Funds raised will be held in an HKVCA account until required for the construction of the Memorial, and all collection and use of the funds will be consistent with CRA guidelines for charities. In order to issue tax receipts, the donation MUST be made to the HKVCA and the money held by the Atlantic Region of the HKVCA. Motion carried.

 

Meeting of March 2012

1. Region News
2. Membership Report
3. Web Report: work is ongoing to provide an online option for joining HKVCA, renewing memberships and paying dues. As well we are working to create an online database which will contain all 'C' Force information in an accessible format.
4. Education Report - rep was absent but the report can be read in our latest newsletter.

Meeting of Feb 2012

1. Region News
2. Memorial Wall Report: No update yet on corrections. Lighting costs are covered by the National Capital Commission.
3. Presentation was made to NB Minister of Education regarding usage of Hong Kong materials in the High School Curriculum.

Meeting of Jan 2012

1. Region News
2. Web Report:

   Some of you may have noticed that there are now links to Facebook and Twitter on on the footer of many of our pages . In addition to providing links to these social networks, we now have a presence on Facebook at: http://www.facebook.com/profile.php?id=100003326388015&sk=wall. "Friend requests" from HKVCA members and other interested parties will be graciously accepted!

   On Facebook I'm advertising to see if someone will donate programming skills and time in support of two initiatives I'm pursuing: online membership, and a database that will build on the work of Vince Lopata. Please spread the word within your regions as this would be a good opportunity for one or more of our younger members to help out.

   Jim Trick
   Web Admin

3. Education Update from the National Education Coordinator

   On January 31st, Derrill Henderson will meet with New Brunswick’s Minister of Education along with two other Ministers in an effort to have this subject officially endorsed and incorporated into the high school curriculum from next year. We have scheduled several meetings to review the HKVCA website and range of content available for use in schools to date, and evaluate which has been the most successful. The presentation will be 30-45 minutes including Q&A. We have scheduled meetings between now and then to review our approach and determine what content would be best to present. 
   
   One of the requirements will be the translation of resources into French, where not done already. We will also learn more of the key requirements as set by the New Brunswick Board of Education which will help us prioritize our translation efforts in the near term. 
   
   As Mike Babin has pointed out, one of our significant challenges will be to not only have the materials endorsed for use in schools but to actually get them used. Unless made mandatory, there is no guarantee that teachers and education departments will cover this topic, or give it the time and attention that it deserves. If coverage of this topic cannot be made a mandatory segment of the curriculum, what we must then do is find an approach that will not have teachers balk at the idea of covering this part of our history due to time limitations or other reasons. 
   
   Whatever content makes up that package will need to be translated in the very near term, which raises the subject of funding requirements - a topic for debate that will be raised shortly for discussion leading up to the February BOD meeting.
   
   In other news, work continues on the editing of the Teacher Zone in preparation for translation work to begin. We are working towards a target of having edits completed by end of February. 
   
   
   Dave Stewart 
   National Education Coordinator 

4. Memorial Wall: Lighting is completed, corrections still outstanding.

    

Meeting of Dec 2011

1. Region News
2. Membership Report
3. Web Report - paying of membership fees online is being investigated but several issues have surfaced that will impact our ability to provide this service. Ongoing.
4. Memorial Wall: lights have been installed. Won't be able to address the issue of incorrect names until the spring.
5. Education: Dave Stewart was introduced as our new National Education Chair, replacing Pat Turcotte who received many compliments on her dedication.

Meeting of Nov 2011

1. Region News
2. Memorial Wall Report From Carol: "the lights are still not installed but Derrill is on top of this as there will be a ceremony there early in December"
3. Education Report In addition: David Steward, who works at IBM, will be our National Education Chair.
4. Location for the 2013 convention will be Manitoba from 15 to 18 Aug.
5. Motion that the BOD raise the annual HKVCA membership fees from $15.00 to $20.00, to be split evenly between the National and Regional levels and to become effective for the 2012 year for those not already paid, was carried.

Meeting of Sept 2011

1. Region News
2. Web Report - Teachers' Zone translation project now underway with the guidance of Pat Turcotte, Gail Angel and resources at IBM
3. Memorial Wall: Wiring installed for lighting, awaiting lamp posts. Corrections to names not yet completed.
4. Location for next convention (2013) discussed. No decision yet.
5. Steps agreed on to limit length of General Meetings.
6. Our Past President, Derrill Henderson, will purchase a wreath to be used at Memorial Services at the Wall.
7. Option of paying dues online will be investigated.

Meeting of July 2011

1. Region News
2. It is hoped that lighting for the Memorial Wall will be completed by Aug 15 (update: task will be ongoing on Aug 15).
3. Board approved funding for translation of 5 more veterans' stories into French to support the Cross Canada Writing contest.

Meeting of June 2011

1. Still awaiting final expenses regarding Memorial Wall
2. Convention Update from Quebec Region
3. Draft Education budget submitted by our Interim Education Coordinator. Discussed in detail. No decision taken at meeting. Will be discussed within the Board at the online BOD Forum.
4. Agenda for the General Meeting which will take place at the Convention accepted.

Meeting of May 2011

1. Discussions on lighting options for the Hong Kong Wall are ongoing with the National Capital Commission. We are awaiting results and a date for the next meeting.
2. Work is ongoing under the energetic guidance of Interim Education Coordinator, Pat Turcotte to set up our education component. We are still looking for a National Education Coordinator, but progress on naming Regional Reps is good. A preliminary budget will be presented at the next BOD meeting.

Meeting of April 2011

The following motion was introduced and was carried.

That the Board of Directors re-emphasize the efforts of HKVCA directed toward education by carrying out the following actions:

• Make a concerted effort to appoint an Education Coordinator, provide general terms of reference and make him/her an ex officio member of the Board of Directors.
• Use the upcoming summer (June) edition of our national newsletter to focus on education, highlighting what we've done, and where we want to go.
• Each Region appoint an Education Representative to work in concert with the Education Coordinator.
• Task the Education Coordinator to submit a suggested job description.
• Based on the recommendation of the Education Coordinator, a yearly budget be drawn up, sufficient for tasks such as translation, presentation aids, etc.
• The Education Coordinator attend BOD online meetings and submit a report in support of a permanent agenda item.
• One newsletter each year focus specifically on education matters and our progress.

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