Policies and Procedures

Policy and Procedures Manual

Current Polices and Procedures are listed below. These are for information only, and content should be confirmed with the secretary before being used as a basis for decision-making.

You are viewing the index page with links to all P&Ps including those with approved updates by the BOD in Jan 2019.

Function Con # Description Dated/Updated: Signed Reviewed by Date Remarks
Gen 001 Gen 001 - Membership Entitlement Jan 2019 N BOD Jan 2019 (Partial) Original version dated 9 Feb 04. Updated version Membership Entitlement approved at 29 Sep 05 BOD meeting.  meeting.

P&P rewritten and approved at Apr '07 meeting.

Updated based on comments received in Dec '12

Update at Jan 2019 BOD meeting

Gen 002 Duties and Responsibilities by Position Jan 2019 N Approved at 24 Nov 05 online meeting. Converted to HTML in Jan '13. Minor update. Updated: Jan 2019
Gen 003 Duties and Responsibilities of the Education Coordinator   N New P&P
Administration 001 Protocol Regarding Correspondence 25 Nov 04 N Minor updates based on comments.
Administration 002 Privacy Policy 17 Jun 04 Y Format updated to meet standards.
Administration 003 Public Relations 23 Jun 05 Y Approved at 29 Sep 05 meeting. Converted to HTML in Jan '13
Administration 004 Regional Elections 29 Sep 05 N Approved at 29 Sep 05 meeting

Updated: Jan '13

Administration 005 Election Policy Jan 2019 N Approved at 29 Sep 05 meeting

Updated: Jan '13

Updated: April '16 and Jan 2019

Administration 006 HKVCA Web Administration Jan 2019 N Approved at 7 Sep 06 Special Online Meeting

Minutes 7 Sep '06

Complete re-write: Jan '13, major update: Jan 2019

Administration 007 Illness and Death   Y Approved at Sep '07 BOD meeting

Minor updates done to update layout: Jan '13

Administration 008 National Newsletter Policy Jan 2019 N Approved at 31 Jan '08 BOD meeting

Minor updates done to update layout: Jan '13. Major update Jan 2019

Finance 001 Remittance of monies to Corporate Treasurer of the HKVCA March 2012 Y MS Word document: Remittance of monies to Corporate Treasurer of the HKVCA of 7 Jun 04 superseded due to increase in annual dues, and the distribution of dues.

PDF version converted to HTML. No other changes

Finance 002 Control of Dues Jan 2019 N Content changed to reflect split in dues and PDF document converted to HTML. Updated Jan 2019.
Finance 003 Reporting Charitable Donations 30 May 04 N Updated: Aug '16
Finance 004 Reimbursement of Eligible Expenses   N New P&P as of Jan '13
Finance 005 Provision of Online Payment Transaction Services May 18 See minutes on BOD site New P&P as of May 18

 

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