Board of Directors - Meeting Summaries - 2018

April

Minutes of March 28, 2018 were approved.

Discussion arising from the Minutes

Financial statement for March 2018 was approved.

The Online Membership Service is working well in all regions.

The next edition of the Newsletter will be June 2018.

A group of benevolent workers from Hong Kong is looking into the possibility of interviewing our Canadian Hong Kong Veterans. A possible better way to do this will be discussed with them.

March

Minutes of February 2018 were approved.

Kathie Carlson was appointed as Election Officer.

Lucette Mailloux gave an update on the May 12, 2018 Ceremonies in Quebec City.

Financial statement for February 2018 was approved.

The Online Membership Service has been successfully tested and 2018 dues payments were received and will be transferred to regions.

A high number of un-opened newsletters were recorded. Will check on reasons etc.

Derrill Henderson has been working on a design for parking at the HKVCA Wall.

Looking into the possibility in refurbishing the plaques in Sham Shui Po camp in Hong Kong.

Mitzi Ross is still looking for volunteers to help out for the next Convention. A few minutes of your time can be very helpful for an organizing committee.

February

Financial statement for January 2018 was approved.

The Board appointed Bernard “Bernie” Leblanc as the Atlantic Region Representative.

The Education Project was discussed and Emmie continue looking for new avenues for getting our message into schools.

The Online Membership Service has been successfully tested. Implementation will be going ahead on March 7, 2018.

Mitzi Ross has accepted to lead the Organising Team for the next Convention. As usual she will be looking for help.

The apology from Mitsubishi Japan is still being worked on.

A ceremony will be held in Quebec City on May 12, 2018 for the Official re-opening of Le Manège Militaire de Québec and re-dedication of the Royal Rifles Plaque which was saved during the great fire. All HK Vets will be receiving a personal invitation to attend.

“The Call for Elections” will be published in the June newsletter. Election of Directors will be held at the Annual General Meeting in December 2018 in Ottawa.

January

January 24, 2018

The financial statements for November and December, 2017 were approved.

The Board decided not to replace Board member Ted Terry, who was advised by his doctor to withdraw from his volunteer activities, including our Board of Directors. It was agreed that there is still sufficient representation from all regions across Canada on the Board.

The Cross-Canada Writing Contest is not being offered this school year while we consider how to improve its penetration in school across the country. Emmie Flanagan reported on the status of her work on this, and will bring a further update to the February meeting.

Carol Hadley pointed out that many companies offer grants to charitable organizations based on the company's employees' and retirees' volunteer hours at the charity. We will advise our members in the next newsletter to look into this possibility to help provide funding to the HKVCA.

The Board reviewed membership numbers, and the status of work being done by Jim Trick to improve our online offerings, including the ability to make dues payments online.

The results of the recent survey of members on their preferences for the national convention were discussed. A decision was made on the location and timing of the next convention. The decision will be published in the next national newsletter. A convention organizing committee will be formed.

The progress of work to obtain an apology from Mitsubishi Japan for slave labour work done by Canadians at Mitsubishi-owned sites during their internment was reviewed.

The Board agreed to publish a summary of each Board meeting on our web site. This document is the first of these.

The HKVCA's auditors have been doing our financial audit at cost for some 15 years. The Board voted to provide a modest honorarium to the auditors as a token of the HKVCA's appreciation for their work.

The status of parking at the Memorial Wall in Ottawa was reviewed. The National Capital Commission is considering how to provide at least one, and hopefully multiple, parking spots very close to the Wall.

 


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